Under close supervision, the Rehabilitation Recruiting Assistant performs a variety of specialized administrative duties in support of the Rehabilitation Recruiting Team. Employees in this job class schedule interviews, assist candidates in completing the on-line application and onboarding process, follow up with candidates on their hiring status, maintain detailed applicant and employee data in systems, create and maintain confidential employee files and collect information necessary for case files to be complete. This job requires general knowledge of Rehabilitation and/or Human Resources requirements, organizational and follow through skills and the ability to maintain detailed records and files.

TYPICAL DUTIES:

1. * Contacts and follows up with various sources to obtain missing or incorrect disability documentation and data.

2. * Enters a variety of detailed information into various systems. This includes entering documentation of disability, uploading files, and assisting with missing information.

3. * Assists candidates in person and over the phone with applying on-line and understanding PRIDE’s recruiting process.

4. * Schedules candidate interviews (phone and on-site).

5. * Maintains active and terminated employee case files. Compiles confidential documents and assembles correctly into folders.

6. * Manages job postings on internal and external career boards.

7. * Maintains recruiting files and update, as necessary.

8. * Conducts employment reference checks and employment verifications.

9. Performs other duties and special projects as assigned.

* Denotes Essential Job Function

MINIMUM QUALIFICATIONS:

- Two or more years of administrative experience, preferably in Rehabilitation or Human Resources;

- Knowledge of standard recruiting concepts, practices and procedures preferred;

- Solid organizational skills Solid organizational skills;

- Ability to maintain confidentiality of personal and protected information;

- Ability to communicate effective verbally and in writing while corresponding with internal and external candidates;

- Ability to follow through; be self-motivating; and escalate issues;

- Computer literacy to use business software, the Internet, enter data/retrieve data;

- Human relations skills to build effective working relationships;

- Demonstrated customer service, problem solving and common-sense skills.

EDUCATION REQUIREMENTS:

High School Diploma or GED

CERTIFICATES REQUIRED: 

The following licenses or certificates may be required depending on local, state and/or contract requirements:

Not Applicable

PHYSICAL REQUIREMENTS:

Employees must have the ability to perform the following physical demands for extended periods of time with or without assistance:

• Viewing computer screen/monitor

• Utilizing keyboard

• Answering phone/making calls

WORK ENVIRONMENT:

Work is performed in a normal office environment with limited privacy and some exposure to background noise.

DISCLAIMER:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. Employees are expected to follow their supervisor’s instructions and to perform the tasks requested by their supervisors.

At PRIDE, we make a difference in the lives of many, one job at a time.